School Advancement Coordinator, St. Gregory School, Zelienople

NHRCES School Advancement Coordinator Job Description

1. Oversee and implement fundraiser initiatives, special events, and major gift appeals to meet the school’s overall fundraising goals.
2. Identify, cultivate, and solicit individual donors, major benefactors, corporate and business sponsors and oversee the database of donors and alumni, input and tracking, ongoing recording and acknowledgment of donations.
3. Oversee the coordination of volunteers and committees to ensure success of all fundraisers and educate and engage key volunteers in implementing school mission-based fundraising. 
4. Create and support a culture of philanthropy and stewardship within the school and parish community.
5. Advertise for events and fundraising, including the creation of marketing materials, addition to websites, social media, e-blasts etc.
6. Track school and family fundraising goals and volunteer hours through the Family Share Program. 
7. Oversee fundraising efforts by PTG, Athletics, Fine Arts, and any additional auxiliary groups and assist in planning meetings.

1. Design and implement promotional materials, such as banners, yard signs, ads, church digital signs, billboards, Sky Kit TV slides, etc.
2. Design and maintain electronic communications, including website updates, regular emails, school newsletters, videos, and social media posts.
3. Design informational flyers for fundraisers and open houses. 
4. Set and implement professional writing and design standards for school communications, including, but not limited to, print publications including school newsletter, parish bulletin, marketing materials, brochures, and direct mail pieces.
5. Create church bulletin ads.
6. Oversee media relations including advertising in and press releases to local newspapers and media outlets to cover and promote school and parish events.
7. Coordinate and share photographs of the school community, special events, fundraisers, classroom activities, etc. 
8. Host marketing events, such as open houses and other community events.
9. Identify potential marketing donors and oversee community outreach with local businesses.
10. Plan and implement all marketing campaigns with input from the principal.
11. Identify and develop emerging social media outlets and communication technologies.
12. Implement spirit wear sales for branding purposes.

1. Coordinate all tours and meetings for prospective and new families (Preschool - 8th Grade).
2. Coordinate shadow days for new students.
3. Assist with and monitor the re-enrollment/enrollment process for current and prospective families.
4. Work closely with key volunteers, coordinate the external and internal marketing efforts and initiatives that attract and retain students in sufficient numbers to support the programs of the school.
5. Plan and execute recruitment events, including the prospective student open house.
6. Understand and assist with the financial aid and angel fund application process.
7. Understand and assist with the promotion of the EITC program.
8. Plan, collect data, make projections and report enrollment management data. 
9. Collect birth certificates, immunization records, Baptism certificates etc. in coordination with office administration.
10. Coordinate any school mentorship programs between current and new families.
11. Outreach to families who have unenrolled in the previous years 
12. Develop any enrollment folders or packets for new and prospective families.
13. Formulate and implement community relations and marketing plans to promote the school as a high-quality Catholic elementary school education option.

1. Meet regularly with the parish to promote understanding, acceptance, and support of the vision and mission statements and objectives of the school and parish.
2. School calendar and field trip management in conjunction with office administration.
3. Participate in the school community and assist with any special projects and school initiatives.
4. Chair advancement committee and attend advisory council meetings.
5. Meet monthly with the NHRCES Regional Advancement Team.
6. Organize bank deposits, portal input, check printing, and mailing of school bills.
7. Work closely with the school principal to set and achieve annual goals and objectives.
8. Assist teachers and staff with solving problems and sub for classes when needed.
9. Seek out additional activities, service events, and extracurricular opportunities for students.
10. Assist with the project management process to maintain and improve the school building.
11. Additional school duties as necessary.
12. Interested candidates should send cover letter and resume to Mrs. Michelle O'Shea at: [email protected].