Parish office manager, full time, Mary, Queen of Peace Parish (South Side/Mt. Washington)

Mary, Queen of Peace Parish (South Side/Mt. Washington) is seeking a full-time Parish Office Manager. 
  
 Mary, Queen of Peace Parish, is seeking a dedicated and skilled Parish Office Manager to join our team full-time. This role offers the opportunity to foster collaboration, ensure operational excellence, and help shape the vibrant life of our growing parish family.
 
Minimum Qualifications
 Education:
 High school degree or its equivalent.
 
Experience:
 Three (3) years’ experience in office management and administration; Staff supervision and development experience. Multi-site operations and strong accounting background preferred.
Summary of Job: Working closely with the Pastor and Business Manager, the Office Manager oversees the administrative, financial and operational functions of the parish and two churches. This is a mission-centric role with a wide-range of responsibilities, where your attention to detail, leadership, and compassion will make a lasting impact.
 
Knowledge and Skills:

• Good telephone and interpersonal skills. 
• Strong organizational skills with attention to detail.
• Able to work independently.
• Proficient in Microsoft Office Business Suite (Word, Excel, Outlook, Access, and PowerPoint).
• Proficient in database management.
• Strong Accounting Knowledge.
• Knowledge of pertinent civil laws at local, state, and federal levels.
• Knowledge of Canon Law regarding parish administration.
• Able to protect confidential information. 

 
Routine Duties and Responsibilities:

• Supervise office and volunteer staff across ministries.
• Foster clear communication among parish teams, the Diocese, and community members.
• Manage parish bulletins, website updates, event calendars, and social media presence.
• Maintaining accurate Parish member databases, including contact information, sacraments received and donation records. 
• Coordinate scheduling, maintenance, and safety for all parish facilities.
• Maintain secure access protocols across parish properties.
• Help plan parish events and ensure to adhere to budget.
• Oversee accounts receivable/payable and church donations.
• Maintain accurate parishioner records, sacramental documentation, and donation histories.
• Support staff onboarding and offboarding process. 
• Supervise the clerical staff to set goals that support parish mission and review progress. 
• Oversee and review purchasing for parish and properties on a regular basis. 

 
Please submit Resume to our Business Manager, Melissa Hodgkinson  [email protected]