Full time Office School Secretary Saint Wendelin School, Butler County

Saint Wendelin School is seeking a dedicated and organized full-time Front Office School Secretary to manage day-to-day front office operations and serve as the first point of contact for students, parents, and visitors. This role supports the mission of Saint Wendelin by fostering a welcoming environment rooted in Christian values, while ensuring smooth communication and administrative efficiency.
Key Responsibilities:
Reception & Communication

• Greet all visitors, students, and staff with a warm and professional demeanor.
• Answer incoming calls and emails, direct inquiries appropriately, and relay messages promptly.
• Act as liaison between parents, teachers, and administration.

Administrative Support

• Manage student attendance records, tardy/early dismissal logs, and daily announcements.
• Prepare school correspondence, memos, newsletters, and parent communications.
• Maintain the principal’s calendar and assist in scheduling meetings and appointments.
• Support teachers and staff with copying, filing, and basic clerical tasks.

Records & Data Entry

• Update and maintain student records in the Student Information System (SIS).
• Process enrollment and withdrawal paperwork and assist with student registration.
• Track immunizations, emergency contacts, and student medical information per school policy.

Office Management

• Maintain inventory and order supplies for the front office and staff as needed.
• Distribute incoming and outgoing mail and packages.
• Ensure the front office is clean, welcoming, and organized at all times.

School Community Support

• Assist with preparation and logistics for school events, Masses, and special programs.
• Uphold and reflect the Catholic mission and values of Saint Wendelin School in daily interactions.
• Maintain confidentiality and professionalism at all times.

 
 
Qualifications:

• High school diploma or equivalent required; post-secondary education preferred.
• Previous experience in a school or office environment strongly preferred.
• Strong proficiency in Microsoft Office, Google Workspace, and SIS platforms.
• Excellent communication, interpersonal, and organizational skills.
• Ability to multitask and remain calm under pressure.
• Respectful and supportive of Catholic values and school culture.

Working Conditions:

• Year-round position with occasional evening or weekend duties for events.
• Office-based role with frequent interaction with children and families.
• Must be able to sit, stand, and use office equipment for extended periods.

How to Apply:
Please submit a cover letter, resume, and references to Saint Wendelin School attention Mrs. JoLynn Clouse, principal 211 Saint Wendelin Road Butler, PA 16002.   Applications will be accepted until the position is filled.