Front Office School Secretary, St. Wendelin School, Butler PA

Saint Wendelin School is seeking a dedicated and organized full-time Front
 Office School Secretary to manage day-to-day front office operations and serve
 as the first point of contact for students, parents, and visitors. This role supports
 the mission of Saint Wendelin by fostering a welcoming environment rooted in
 Christian values, while ensuring smooth communication and administrative
 efficiency.
 
 Key Responsibilities:
 Reception & Communication
 · Greet all visitors, students, and staff with a warm and professional
 demeanor.
 · Answer incoming calls and emails, direct inquiries appropriately, and relay
 messages promptly.
 · Act as liaison between parents, teachers, and administration.
 Administrative Support
 · Manage student attendance records, tardy/early dismissal logs, and daily
 announcements.
 · Prepare school correspondence, memos, newsletters, and parent
 communications.
 · Maintain the principal’s calendar and assist in scheduling meetings and
 appointments.
 · Support teachers and staff with copying, filing, and basic clerical tasks.
 Records & Data Entry
 · Update and maintain student records in the Student Information System
 (SIS).
 · Process enrollment and withdrawal paperwork and assist with student
 registration.
 · Track immunizations, emergency contacts, and student medical information
 per school policy.
 Office Management
 · Maintain inventory and order supplies for the front office and staff as
 needed.
 · Distribute incoming and outgoing mail and packages.
 · Ensure the front office is clean, welcoming, and organized at all times.
 School Community Support
 
 · Assist with preparation and logistics for school events, Masses, and special
 programs.
 · Uphold and reflect the Catholic mission and values of Saint Wendelin
 School in daily interactions.
 · Maintain confidentiality and professionalism at all times.
 
 Qualifications:
 · High school diploma or equivalent required; post-secondary education
 preferred.
 · Previous experience in a school or office environment strongly preferred.
 · Strong proficiency in Microsoft Office, Google Workspace, and SIS
 platforms.
 · Excellent communication, interpersonal, and organizational skills.
 · Ability to multitask and remain calm under pressure.
 · Respectful and supportive of Catholic values and school culture.
 
 Working Conditions:
 · Year-round position with occasional evening or weekend duties for events.
 · Office-based role with frequent interaction with children and families.
 · Must be able to sit, stand, and use office equipment for extended periods.
 
 How to Apply:
 Please submit a cover letter, resume, and references to Saint Wendelin School
 attention Mrs. JoLynn Clouse, principal 211 Saint Wendelin Road Butler, PA
 16002. Applications will be accepted until the position is filled.