Office Manager, Pentecost Today USA, (Catholic Charismatic Renewal) Gibsonia PA

● Position Title: Office Manager
● Office Location: 10745 Babcock Blvd, Gibsonia, PA 15044
● Start Date: July 15, 2025 or after
● Reports To: Executive Director
● Supports: Director of Finance, Resources and Facilities Manager, and Executive Director
Compensation
● Hours: 15-25 hours per week (Monday-Friday)
● Rate of Pay: $22-$27 per hour. Rate based on the candidate's specific qualifications and
experience.
● Time Off: Time off for Medical Appointments, Sick Days, and Vacation Days are not
compensated, and these hours are to be submitted to Alicia Hartle and Kimberly Griffith.
● Contract or Part-Time Employment Status Option: At-will, allowing either party to terminate
the employment relationship at any time.
Organization Overview
Founded in 1971, the National Service Committee of the Catholic Charismatic Renewal in the US dba
Pentecost Today USA is made up of 70+ bishops, priests, deacons, religious, and lay faithful working
together from different regions throughout the nation to provide pastoral and theological resources,
formation, communications, prayer initiatives, support, and events to raise up, connect, and equip
Renewal Leaders to bring the of Pentecost, specifically baptism in the Holy Spirit and the charismatic
gifts, to the whole Church.
Position Overview
As Office Manager, you will be instrumental in supporting our bookkeeping, administration, customer
service, project management, resource fulfillment, and fundraising initiatives. Your role will ensure the
efficient management of our administrative functions.

Responsibilities
Administration
● Manage incoming and outgoing mail.
● Process bank deposits in a timely manner.
● Maintain electronic filing systems, including scanning and organizing documents.
● Log and monitor accounts payable (A/P) and accounts receivable (A/R) processes.
● Support event registration, fundraising, and resource sale administration.
● Managing and supporting other administrative functions as needed.
Fundraising
● Perform data entry for donor information and fundraising activities.
● Prepare and send monthly acknowledgments to donors via email and mail.
● Manage monthly pledge reminders to ensure timely contributions.
● Coordinate, print, and mail appeals to engage and solicit support from donors.
● Coordinate with the communications team to manage online donor communications.
● Support donor team and functions.
● Manage and support other fundraising functions as needed.
Resources
● Fulfill resource orders for books, brochures, prayer, cards, merchandise, and other items.
● Manage onsite and Amazon inventory.
● Order and print materials as needed, monitoring inventory.
● Prepare proofs and receive quotes from the printer for inventory replenishment.
● Update books and print materials by contacting authors for edits prior to printing.
● Oversee and support the resource billing process for online store, Amazon, and phone orders.
Additional Responsibilities
● Provide email and phone support to provide resources and information to vendors, donors, and
those we serve.
● Manage prayer requests submitted by stakeholders delivering them to chapel weekly.
● Assist with administrative projects as needed.
● Manage and support volunteers team in mailing, resource, archives, and other projects.

Skills Desired:
1. Technical Proficiency
○ Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace).
○ Basic understanding of office equipment and technology.
○ Experience with mail merge using both Word and Excel.
○ Experience with financial management software including Quickbooks.
2. Database Management
○ Proficiency with Raisers Edge, Donor Perfect, or similar CRM software.
○ Ability to maintain and manage data accurately and efficiently.
○ Strong attention to detail and zeal to serve our family of supporters.
3. Bookkeeping Skills
○ Accounts Payable (A/P) experience
○ Accounts Receivable (A/R) experience
○ Understanding of budgeting, invoicing, and basic accounting principles.
4. Customer Service Experience
○ Strong interpersonal and communication skills.
○ Ability to handle customer inquiries and resolve issues promptly.
○ Excellent verbal and written communication.
○ Ability to interact professionally with staff, supporters, vendors, and those we serve.
5. Adaptability
○ Ability to adjust to changing priorities and new tasks.
○ Open to learning and implementing new processes.
6. Project Management
○ Experience in planning and executing projects.
○ Ability to coordinate resources and timelines effectively.
7. Independence in Execution
○ Takes responsibility for the quality of work.
○ Ability to perform duties autonomously and demonstrates initiative and self-motivation.
○ Ensures tasks are completed accurately and within deadlines.
○ Proactively communicate if additional time or resources are required.
8. Additional Skills
○ Confidentiality: Maintain discretion and confidentiality regarding sensitive information.
○ Event Planning: Experience in organizing meetings, events, and conferences.
Application Process
Please submit your resume to [email protected]